Privacy Policy for Mathematics For Life Foundation
Last Updated: 25 August 2025
1. Introduction
The Mathematics For Life Foundation ("we," "us," "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us, including through our website ([insert website address]), when you register for or attend our events (e.g., workshops, seminars, math Olympiads, fundraising galas), or when you support our mission through donations or volunteering.
By using our website, registering for an event, or providing your information to us, you consent to the data practices described in this policy.
2. Information We Collect
We may collect the following types of personal information:
A. Information You Provide Directly:
Contact Information: Name, email address, postal address, phone number.
Demographic Information: Age/date of birth (especially for youth events), grade level (for students), affiliation (e.g., school, university, company).
Event-Specific Information: Dietary restrictions or accessibility requirements for in-person events; t-shirt size for event swag; team names for competitions; answers to event-specific surveys.
Financial Information: Payment card details or bank information for donations or event ticket purchases. Note: We use secure, third-party payment processors and do not store your full credit card details on our servers.
Communication: Records of your correspondence with us, including emails and messages.
B. Information Collected Automatically:
Website Usage Data: When you visit our website, we may automatically collect information such as your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. We may use cookies and similar tracking technologies for this purpose.
Event Participation Data: For virtual events (e.g., webinars, online competitions), we may collect data on your attendance, participation in polls or Q&A sessions, and video/audio recordings (if the event is recorded and you are notified).
3. How We Use Your Information
We use the information we collect for the following purposes:
To process your registrations for events, programs, and competitions.
To communicate with you about the events you have registered for (e.g., sending confirmations, reminders, updates, and post-event feedback surveys).
To process your donations and provide you with tax receipts.
To send you information about our mission, upcoming events, newsletters, and other Foundation updates (you can opt-out at any time).
To improve our website, events, and services based on your feedback and usage patterns.
To ensure the safety and security of our events, including managing access and dietary/allergy requirements.
To recognize and thank our donors and volunteers (e.g., in annual reports or event programs, always with prior consent).
To comply with legal and regulatory obligations.
4. Legal Basis for Processing (GDPR)
For individuals in the European Economic Area (EEA), our processing of your personal information is based on:
Your consent (e.g., for sending marketing communications).
The performance of a contract (e.g., processing your event registration).
Our legitimate interests (e.g., improving our services, ensuring event security), provided they are not overridden by your rights.
5. How We Share Your Information
We value your trust and do not sell, trade, or rent your personal information to third parties for their marketing purposes. We may share your information with:
Service Providers: Trusted third-party vendors who perform services on our behalf, such as payment processing, email delivery, event hosting platforms (e.g., Zoom, Eventbrite), and data analysis. These parties are contractually obligated to keep your information confidential and use it only for the purposes we specify.
Event Partners: For events co-hosted with other organizations (e.g., universities, corporate sponsors), we may share a minimal attendee list (name and affiliation only) with the partner, but we will always disclose this sharing at the time of registration.
Legal Requirements: We may disclose information if required to do so by law or in the good-faith belief that such action is necessary to comply with state and federal laws, respond to a court order, or protect the rights and safety of our Foundation, event attendees, or the public.
6. Data Retention
We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, including to fulfill legal, accounting, or reporting requirements. For example, we retain donation records for at least seven years for tax purposes. Event registration data is typically retained for two years to facilitate communication about follow-up events, after which it is anonymized or deleted.
7. Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal information:
Access and Portability: The right to request a copy of the information we hold about you.
Correction: The right to correct inaccurate or incomplete information.
Deletion: The right to request that we delete your personal information.
Restriction and Objection: The right to object to certain processing activities or request that we restrict how we use your data.
Opt-Out of Marketing: You can unsubscribe from our marketing emails at any time by clicking the "unsubscribe" link in any email we send you.
To exercise any of these rights, please contact us at [insert email address, e.g., privacy@mathforlife.org].
8. Children's Privacy
Our events are often designed for students and young mathematicians. For events targeted at children under the age of 13 (or a higher age depending on jurisdiction), we will always seek verifiable parental consent before collecting any personal information. We encourage parents and guardians to monitor their children's online activities and help us enforce this policy by instructing them never to provide personal information without permission.
9. Data Security
We implement a variety of administrative, technical, and physical security measures to protect your personal information. These include encryption, secure servers, and access controls. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new policy on our website with an updated "Last Updated" date. We encourage you to review this policy periodically.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Mathematics For Life Foundation
Email: maths4lifefoundation@gmail.com
Mailing Address: T20, Platinum Rows Estate, Jakande First Gate, Lekki-Expressway, Lagos, Nigeria
Last Updated: 25 August 2025
1. Introduction
The Mathematics For Life Foundation ("we," "us," "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us, including through our website ([insert website address]), when you register for or attend our events (e.g., workshops, seminars, math Olympiads, fundraising galas), or when you support our mission through donations or volunteering.
By using our website, registering for an event, or providing your information to us, you consent to the data practices described in this policy.
2. Information We Collect
We may collect the following types of personal information:
A. Information You Provide Directly:
Contact Information: Name, email address, postal address, phone number.
Demographic Information: Age/date of birth (especially for youth events), grade level (for students), affiliation (e.g., school, university, company).
Event-Specific Information: Dietary restrictions or accessibility requirements for in-person events; t-shirt size for event swag; team names for competitions; answers to event-specific surveys.
Financial Information: Payment card details or bank information for donations or event ticket purchases. Note: We use secure, third-party payment processors and do not store your full credit card details on our servers.
Communication: Records of your correspondence with us, including emails and messages.
B. Information Collected Automatically:
Website Usage Data: When you visit our website, we may automatically collect information such as your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. We may use cookies and similar tracking technologies for this purpose.
Event Participation Data: For virtual events (e.g., webinars, online competitions), we may collect data on your attendance, participation in polls or Q&A sessions, and video/audio recordings (if the event is recorded and you are notified).
3. How We Use Your Information
We use the information we collect for the following purposes:
To process your registrations for events, programs, and competitions.
To communicate with you about the events you have registered for (e.g., sending confirmations, reminders, updates, and post-event feedback surveys).
To process your donations and provide you with tax receipts.
To send you information about our mission, upcoming events, newsletters, and other Foundation updates (you can opt-out at any time).
To improve our website, events, and services based on your feedback and usage patterns.
To ensure the safety and security of our events, including managing access and dietary/allergy requirements.
To recognize and thank our donors and volunteers (e.g., in annual reports or event programs, always with prior consent).
To comply with legal and regulatory obligations.
4. Legal Basis for Processing (GDPR)
For individuals in the European Economic Area (EEA), our processing of your personal information is based on:
Your consent (e.g., for sending marketing communications).
The performance of a contract (e.g., processing your event registration).
Our legitimate interests (e.g., improving our services, ensuring event security), provided they are not overridden by your rights.
5. How We Share Your Information
We value your trust and do not sell, trade, or rent your personal information to third parties for their marketing purposes. We may share your information with:
Service Providers: Trusted third-party vendors who perform services on our behalf, such as payment processing, email delivery, event hosting platforms (e.g., Zoom, Eventbrite), and data analysis. These parties are contractually obligated to keep your information confidential and use it only for the purposes we specify.
Event Partners: For events co-hosted with other organizations (e.g., universities, corporate sponsors), we may share a minimal attendee list (name and affiliation only) with the partner, but we will always disclose this sharing at the time of registration.
Legal Requirements: We may disclose information if required to do so by law or in the good-faith belief that such action is necessary to comply with state and federal laws, respond to a court order, or protect the rights and safety of our Foundation, event attendees, or the public.
6. Data Retention
We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, including to fulfill legal, accounting, or reporting requirements. For example, we retain donation records for at least seven years for tax purposes. Event registration data is typically retained for two years to facilitate communication about follow-up events, after which it is anonymized or deleted.
7. Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal information:
Access and Portability: The right to request a copy of the information we hold about you.
Correction: The right to correct inaccurate or incomplete information.
Deletion: The right to request that we delete your personal information.
Restriction and Objection: The right to object to certain processing activities or request that we restrict how we use your data.
Opt-Out of Marketing: You can unsubscribe from our marketing emails at any time by clicking the "unsubscribe" link in any email we send you.
To exercise any of these rights, please contact us at [insert email address, e.g., privacy@mathforlife.org].
8. Children's Privacy
Our events are often designed for students and young mathematicians. For events targeted at children under the age of 13 (or a higher age depending on jurisdiction), we will always seek verifiable parental consent before collecting any personal information. We encourage parents and guardians to monitor their children's online activities and help us enforce this policy by instructing them never to provide personal information without permission.
9. Data Security
We implement a variety of administrative, technical, and physical security measures to protect your personal information. These include encryption, secure servers, and access controls. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new policy on our website with an updated "Last Updated" date. We encourage you to review this policy periodically.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Mathematics For Life Foundation
Email: maths4lifefoundation@gmail.com
Mailing Address: T20, Platinum Rows Estate, Jakande First Gate, Lekki-Expressway, Lagos, Nigeria